Academic Senate Update – Summer 2020

The ASEC officers met on June 17, July 9, July 30, and August 5, and there was a full ASEC (includes President, Provost, and others) meeting on July 30. The draft minutes from the full ASEC meeting are available at ASEC-minutes 2020-07-30 DRAFT. ASEC officers’ meetings are among faculty members of ASEC for discussion and preparation of full ASEC meetings where no formal Senate decisions are made, so minutes are not kept. Below is a list of the items discussed or worked on during those summer meetings:

  • Letter on Systemic and Historical Racism and State-Sanctioned Racial Violence in the United States. This letter was read at the East Campus Black Lives Matter and Pride March/Rally on 6/19/2020 and sent out to all CSUMB faculty on June 23, 2020.
  • Letter from Provost to be Included in Personnel Action File (PAF) of Tenure Track Faculty. The purpose of this letter is to provide context and guidelines to be used in the evaluation of tenure-track and tenured faculty during retention, tenure, and promotion reviews in which the period of review included the Spring 2020, Fall 2020, and, likely, the Spring 2021 semesters. A similar letter for lecturer faculty is planned to be developed later this fall. This letter is still in draft form and ASEC is working with the Faculty Affairs Committee, and getting input from members of the Jr. Tenure Track Faculty Support & Networking Co-Op, and members of the University Retention, Tenure, and Promotion Committee. This letter is planned to be presented to the Academic Senate during its September 11th meeting.
  • Distance Learning Survey Results. ASEC Officers viewed a presentation on the Distance Survey Results presented by representatives from the Office of Inclusive Excellence.
  • Faculty Concerns about the Canvas Trial. A number of faculty brought forward concerns about converting courses to Canvas without knowing if a decision to actually transition to Canvas will be supported. A joint message from the President and Academic Senate Chair was sent to all faculty to address these concerns on July 21, 2020 from with the subject line, “Canvas Trial Message.”
  • Student Technology Requirement for Virtual Learning. ASEC provided input to Provost Kantardjieff on the student technology requirement and advocated for internet access to be provided on campus. I commend Provost Kantardjieff for making a strong effort to make this happen.
  • Black Faculty Letter on Systemic Racism.  In its July 30 meeting, ASEC formally supported Black Faculty Calls to Action in Response to Systemic Racism at CSUMB.
  • Paperless Options for Student Evaluations and Faculty Evaluations.  The administration requested the Academic Senate develop paperless options for student evaluations and faculty evaluations (RTP and Lecturers) due to the restrictions related to the COVID-19 pandemic. ASEC will begin a formal process for considering these options during its meeting on August 24.
  • Faculty Survey Fall 2020. ASEC worked with the CFA and the Provost’s office to develop the Faculty Survey Fall 2020, which was sent out to all faculty on Friday, August 14 and ends on Friday, August 21.  Please participate in the survey, if you have not already done so.
  • GE and UR Interim Learning Outcomes and Criteria Master 2020-21. This document has been updated for the coming year. There is a new Pre-Review Option for courses meeting General Education (GE) or University Requirement (UR) courses. All current GE or UR courses are not required to be recertified during this Course Consent cycle. Also, there are now specific sets of conditions for existing GE and UR courses submitted to Course Consent that allow an expedited review, that is, a Course Proposal Form and a syllabus are not required to be submitted. See Expedited Review for GE and UR Courses for more information. The Course Consent Timeline has been challenging due to switching our software platform to Curriculog and we are not expecting a significant number of GE or UR courses requiring certification this year. If you are submitting such a course and find the timeline difficult to adhere to please email and we can assist you.

More communications will follow describing what will be happening during the upcoming year. The Academic Senate here to support and advocate for our faculty in CSUMB’s shared governance process. Please reach out if you have any questions or concerns.

ASEC Letter on Systemic and Historical Racism and State-Sanctioned Racial Violence in the United States

Please see the letter, copied below, from the Academic Senate Executive Committee (ASEC) on the systemic and historical racism and state-sanctioned racial violence in the United States. This letter was read at the East Campus Black Lives Matter and Pride March/Rally on 6/19/2020 and sent out to all CSUMB faculty on June 23, 2020. There is a also a link to a copy of the letter at the Academic Senate website.

Click to access letter-from-asec-systemic-and-historical-racism-final.pdf


CSUMB Feedback on ASCSU Resolution AS-3403-20/AA Recommended Implementation of a California State University (CSU) Ethnic Studies Requirement

On February 10, 2020, CSU Executive Vice Chancellor, Dr. Loren Blanchard, sent a memo to all of the CSU Presidents requesting campus feedback on Academic Senate of the California State University (ASCSU) Resolution AS-3403-20/AA by February 28, 2020. There have been a number of related feedback requests dating back to last fall prompted by AB-1460 in the California State Legislature, and the CSU’s response to this proposed legislation.  There were also two related Ethnic Studies Assemblies last December.

ASEC is working with the Provost’s Office to provide this feedback. You can find the feedback at ASCSU ES feedback Form – Corrected. ASEC’s response is based on preserving CSUMB’s current Ethnics Studies requirement as much as possible, feedback given by the URCC during its February 14th meeting, previous campus feedback, and consideration of the possible responses from the Chancellor’s Office to campus feedback. If you have any questions or concerns, please do not hesitate to contact me or another member of ASEC.

Also, Associate Students (AS) are hosting an Ethnic Studies Requirement student forum on Thursday 2/27/2020 from 12:30pm-1:30pm at the Student Center East Lounge. They have requested faculty let their students know about this forum.  You can view their flyer at AS Ethnic Studies Student Forum.


Tenets of System Level Governance in the CSU

On January 17th, the ASCSU will be taking action on a resolution to adopt the Tenets of System Level Governance in the CSU. Several campuses have already provided their Sense of the Senate responses when the Tenets came up for a first read in November. Your Statewide Senators would benefit from both individual feedback as well as a CSUMB Senate statement regarding the position of the campus faculty.

The Tenets represent an agreement between the ASCSU and the Chancellor’s Office that reaffirms guidelines for shared governance. It captures the outcome of six two-hour meetings between the CO’s representatives (including the Chancellor, himself, at two meetings) and the ASCSU Executive Committee. These meetings were initiated by ASCSU in response to the egregious disregard for consultation on EO1100 and EO1110. As a result, the Tenets represent an effort to remind the CO that the faculty play a primary and invaluable role in establishing curriculum in the CSU.

One of the points in favor of adopting the Tenets is that they embody a good faith effort between the ASCSU Executive Committee and the Chancellor’s Office to affirm a sense of shared governance. Further, the Tenets can stand as a first step, not a final step, in holding the CO accountable for its actions. Adopting them also affirms the actions of the Executive Committee and conveys a sense of solidarity and follow-through on behalf of CSU faculty to the CO.

On the other hand, the Tenets do not expand the rights of the faculty in any formal way; they are a negotiated understanding on the order of an MOU. And they include elements that some faculty have concerns about. Specifically, the following is raising concerns (italics added by blog author):

The formal consultation process will therefore make provision to allow for an explicit agreement between the ASCSU and the chancellor to engage in a mutually agreed-upon process of expedited consultation in such cases, while still recognizing the formal role of the academic senates as the faculty voice on the matters under consideration. In the unlikely event that agreement cannot be reached, the chancellor will decide. Because an expedited process is not the most optimal form of consultation and shortchanges a robust shared governance process, its use should be limited to those rare circumstances that justify departing from the more comprehensive process intended by this document.

The CO position is that there will be rare instances when action cannot wait for the processes of ASCSU to produce a representative response. The ASCSU pushed back and stated that even in those circumstances, the CO would work with the ASCSU to define an expedited process. Regardless, some faculty are still concerned about the possible implications of this paragraph (i.e., its concessions to the CO).

CSUMB faculty are encouraged to read through the Tenets document, as well as the response from sister campuses (given below) and provide feedback to Vanessa and Scott both as individuals and as members of the Academic Assembly. Please feel free to contact Vanessa, Scott or the Senate Chair, Michael, if you have questions.

Tenets of System Level Governance in the CSU

Responses from other campuses:

CSUS Resolution (In Support)

CSUDH Resolution (Opposed)

1985 Trustees Statement

2001 Document

Stanislaus Resolution (Opposed)

Curricular Planning Update, October 24, 2018

Curricular Deadlines

Monday, 11:59 pm Oct 29:  Dean’s deadline for Course Consent approval  (Dean will establish deadline for college curriculum committee to submit to dean)  

Wednesday, Oct 31: College Curriculum Committee deadline to forward approved program revision proposals to Dean’s office.

Wednesday, Nov. 7: Deadline for deans to transmit revisions to degree programs and minors to the Provost.  In extenuating circumstances, the college curriculum chair may request an extension through Wednesday, November 14th.  Only requests submitted by college curriculum chair, dean, or associate dean will be considered. Requests for extensions should be transmitted to the Provost’s Office no later than October 31st, via the Program Revisions Extension Request Google Form. The Provost’s Office will take evidence of a good-faith effort to meet the original deadline as the primary criterion for granting one-week extensions.

Friday, Nov 30: Deadline for URCC and GECC to transmit courses to SCCC.

Wed Dec 5th: Deadline for SCCC review of courses and transmittal to Provost’s office.  

Wed Dec 16th:  Deadline for SCCC to review all revisions to degree programs.

Existing GE Courses with Prerequisites Submitted to Course Consent and No Changes to Prerequisites

Existing GE courses with existing prerequisites, but propose no changes to course prerequisites in the course consent cycle for the fall 2019 catalog, (e.g. GE course that has a prerequisite but there is no change in prerequisite; course is in consent for another reason such as edits to the course description) do NOT need to submit additional documentation this year, because they will go through full recertification in the future. At the time of recertification, adherence to the CSUMB guidance on GE prerequisites will be required of all courses under review for recertification.

Existing GE Courses Submitted to Course Consent Changing or Adding Prerequisites or Greater than 3 Units

Existing GE courses that are in course consent to change or add prerequisites, or that are greater than 3 units should justify the exception in the “‘Describe your proposal.” section in accordance with the Senate guidelines on GE courses exceeding 3 units  or the guidelines on prerequisites  Upper-division courses that require a specific A1, A2, A3, B4 course, would need to provide justification for why only a specific course is acceptable as a prerequisite.

Courses requesting new GE certification that are greater than 3 units or that have prerequisites other than those allowed in the Senate guidelines on prerequisites and credits

Courses requesting new GE certification that are greater than 3 units or that have prerequisites other than those allowed in the Senate guidelines on prerequisites and units must provide justification for these exceptions in the “‘Describe your proposal” section.  This includes upper-division GE courses that require a specific A1, A2, A3, B4 course. Justifications should comply with the Senate guidelines on GE courses exceeding 3 units  or the guidelines on prerequisites.

Curricular Planning Update, September 29, 2018

There were a number of issues and situations addressed in by curricular committees on Friday, September 28, 2018.

Minor Changes for UR Courses in the Administrative Update Master Course List

Courses that meet a UR requirement through the administrative update do not have to submit additional documentation if they are changing up to 2 units, and/or changing corequisites or prerequisites. These courses still must be submitted through Course Consent.

This means if a department or school would like to make a minor change to a UR course listed in the Administrative Update Master Course List, they would:

  1. Submit the course in Course Consent.
  2. Indicate the changes, which are
    • up to 2 units and/or
    • corequisites or prerequisites.
  3. No other documentation is required, e.g., a course syllabus or proposal form.

GE courses Exceeding 3 Units

In exceptional cases when a GE course also fulfills an MLO, requests can be made for an exemption from the 3-unit criterion with a written rationale based on the following:

  1. Academic necessity in relation to the MLO as demonstrated by common practice at other institutions
  2. Degree completion efficiency
  3. For Lower Division GE courses, document the consistency with the CA Community College system

Prerequisites for GE Courses

Based on EO 1100 and recommendations by the GECC, the Provost’s office has approved  prerequisites for GE courses in the following cases:


Prerequisites for lower-division GE courses are assumed to be met by high school a-g coursework and admission to the CSU except for sequenced Area B courses, language courses, and placement tests. For sequenced courses, the first course in a sequence should not have additional prerequisites. Petitions for exceptions may be considered by the GE Curriculum Committee.


Prerequisites for upper-division GE courses are the Golden Four (A1, A2, A3, and B4). Other prerequisites must be reflective of the skills and abilities beyond the Golden Four necessary for the course.  In such cases, a prerequisite for an upper division GE course is assumed to be to be a GE-certified course.

As a reminder, Monday October 1, 11:59 pm is the department deadline for Course Consent entry. Courses should be forwarded from department to college curriculum committee by this date, although edits can be made by colleges after this date (or items can be returned to submitter for corrections), no additional courses can be added to the queue after October 1.


Curricular Planning Update, September 25, 2018

This update is to let you know the Administrative Update Master Course List has been published. A permanent link has been included in the GE and UR Interim Learning Outcomes and Criteria Master. This faculty recommended course list includes the Administrative Update Process for GE Units and UR Tags approved in Spring 2018, and the more recent  Administrative Update for Ethnic Studies and the Upper Division Area D Administrative Update for former D4 courses that were already 3 or 4 units. These course lists were recommended by the appropriate curricular committees, the SCCC, and approved by the Provost’s office through Spring 2020. The courses in the master list can be used by degree programs to modify their curriculum and develop pathways in the new curricular model approved last spring.

I also want to point you to the FAQ on the Revisions to EO 1100 Revised August 23, 2017 published by the Chancellor’s Office. In particular, FAQ 7 (Page 2), which explains the organization of the 48 units of GE. This organization includes 39 units of lower-division GE and the remaining 9 units upper-division, 3 units in each of the areas B, C, and D.

There will likely be more updates this week. For example, we are working on a curricular FAQ to help address curricular issues as we resolve them.


Curricular Planning Update, September 21, 2018

Now that Course Consent is back online, here is another curricular update.

All course proposal forms are now available including GE Area C, UDSL, and WCL on the GE and UR Interim Learning Outcomes and Criteria Master .

Upper Division Service Learning (UDSL) will use the previous D4 outcomes for this Course Consent cycle. The UDSL course proposal form has been updated accordingly. If you are submitting a UDSL course, please contact Deb Burke, if you haven’t already.

World Culture/Language (WCL) have been formally approved by the URCC and SCCC. The criteria were revised and the WCL course proposal form has been updated. If you are submitting a WCL course, please contact Yoshiko Saito-Abbott, if you haven’t already.

Colleges, schools, divisions, and departments are doing the final vetting of the Ethnic Studies Administrative Update and the Upper Division D UDSL Administrative Update. This process will be completed by the end of business today. A list of all administratively updated courses will be made available to the campus early next week so programs can start aligning their pathways to approved courses the new curricular model.

Remember October 1 is a hard deadline for departments to submit courses to Course Consent.

Please keep in mind the GECC, URCC, and the SCCC are trying to be as supportive as possible through this process. If you have concerns or specific issues that need to be addressed, please contact your college curriculum representative, GE area representative or UR facilitator. I can also help guide you to the appropriate person, if needed.

Lastly, as we move into the part of the year where the hours of darkness outnumber the hours of daylight, please be kind to each other. Especially our staff colleagues who have the massive job of executing and coding all the curricular changes we are making.

Take care,


Curricular Planning Update, September 13, 2018

The GE and UR Interim Learning Outcomes and Criteria Master has been updated. The details of this particular update are further below. This master document is designed to be comprehensive. It contains or provides access to any information or materials a faculty member needs to submit a course seeking to meet a GE or University Requirement. Such information or materials include outcomes and criteria, proposal forms, and the names of people who can support course developers. The document is organized (mostly) by requirement with links to the requirement sections in the table to contents.
Below is a list of the updates to the master document since last week:
  • Except for Upper Division Service Learning, all GE and University Requirement Outcomes and Criteria have been posted. Interim outcomes for Upper Division Service are forthcoming.
  • Except for GE Area C, links are now included to all course proposal forms. The proposal forms for GE Area C should be available on Friday, 9/14.
  • The names of all GE area representatives and UR facilitators are in located in their respective requirement section.
Please keep in mind that Departments, Schools and Divisions must submit courses to Course Consent by October 1. If you have any questions or concerns, please don’t hesitate to contact the appropriate representative or facilitator. I can also provide assistance if you’re not sure who to talk to.

Curricular Planning Update

The EO 1100 Planning Hub is no longer current and will no longer be updated, but will be available for historical purposes. For the most current information on the new CSUMB General Education and University Requirements, please go to the GE and UR Interim Learning Outcomes and Criteria Master. The General Education Curricular Committee (GECC) and University Requirements Curricular Committee (URCC) are still working on the submission forms for courses entered to Course Consent needing GE or University Requirement certification. They should be available early next week.

We know many faculty are busy developing courses for submission to Course Consent. For faculty developing courses fulfilling a GE requirement, you are encouraged to contact the relevant GE Area Representative. Likewise, for faculty developing courses fulfilling a University Requirement, you are encouraged to contact the relevant Workgroup Facilitator listed below:

Maria Villaseñor,  Ethnic Studies (ES)
Swarup Wood, First Year Seminar (FYS)
Nelson Graff, Graduation Writing Assessment Requirement (GWAR)
Deb Burke, Upper Divsion Service Learning (UDSL)
Yoshiko Saito-Abbott, World Culture/Language (WCL)

We also know academic programs are very busy revising their curriculum in  consideration of the new curricular model and its impact on their degree program requirements. Swarup Wood has been recently hired as Interim Director for General Education; part of his charge is to help programs address these changes and/or connect them with people who can help. Programs wrestling with questions like how they’ll incorporate the new Ethnic Studies requirement into their majors, what options are coming for upper division Area B, what upper division Area C options might work best for their majors, and similar issues are encouraged to contact Swarup via email, or at x3926.

More information regarding curricular planning will be forwarded to the campus as it becomes available.